The right vendors can make or break your event. A brilliant caterer, a talented florist, or a reliable photographer can bring your vision to life, while the wrong choice can lead to stress, budget blowouts, and disappointment. As a Melbourne event planner, I’ve worked with hundreds of suppliers over the years, and I know exactly how to spot the gems—and avoid the nightmares.
The first step is often as simple as asking around. Personal referrals from friends, family, or colleagues are gold because they come from people you trust. If someone you know has had a great experience with a caterer or DJ, chances are you will too.
Event planners like myself also keep close relationships with vendors who have consistently proven themselves, which means we can connect you with suppliers who are tried and tested.
Of course, reviews play a huge role as well. Google Reviews, Facebook groups, and wedding or event directories can all give you insight into a supplier’s reputation. But it’s not just about the star rating—dig into the details. Look for comments about how they communicate, whether they showed up on time, and how flexible they were on the day. These details are far more important than a generic “five stars.”
Once you’ve shortlisted a few names, make time to meet them before locking anything in. Even a quick video call can give you a feel for their professionalism and enthusiasm, and more importantly, whether your personalities click. An event is a team effort, and you want people who understand your vision and make you feel confident.
When it comes to comparing options, remember that the cheapest price isn’t always the best deal. Look closely at what’s included in each package, the quality of their past work, and the level of service they provide. Sometimes spending a little more upfront can save you stress and last-minute costs later on.
And finally, never skip the paperwork. A good contract should clearly outline payment schedules, cancellation terms, and what happens if something unexpected prevents the vendor from delivering on the day. It might feel formal, but it protects both you and them—and avoids awkward misunderstandings.
Finding the right vendors takes a bit of legwork, but it’s worth every moment. A great supplier team means a smoother, more enjoyable event where you can focus on celebrating instead of troubleshooting. And if you’d rather skip the trial and error,
Events With Amie has an established network of Melbourne’s best florists, caterers, photographers, and entertainers who know how to deliver quality every time. With the right people on your side, your event will not only look amazing, but run seamlessly too.