T.C Boxes EOFY Expo 2024

THE BRIEF

Budget $32,000

8K per store – 4 stores in 4 states (QLD, NSW, VIC, WA)

Improve our usual carpark runout sale for EOFY and improve on sales and make this event a way to network/people want to be at.

Need: Food for 250, Coffee, AV, Toilets, photographer & videographer, Prize giveaway and organisation of the event.

6 weeks notice to turn the event around.

THE PROBLEM

Short notice to book vendors in each state.

Limited budget for everything desired.

Coordinating bumpins in addition to processes for brand new never before held event.

Ensuring clear communication for handover for manager of each state as they were all running SIMULTANEOUSLY.

THE SOLUTION

Reaching out to my network, using my knowledge of how to research vendors and shop around for comparisons and negotiate pricing to work within budget.

Creating templates, floorplans, run sheets and pre event meetings to ensure all states were on the same page when it came to the day itself.

Having Exhibitors fill out liability waivers and forms to ensure coverage from legal standpoints and having information on file.

THE VENDORS

VIC

Food: Primo Pizza

Coffee: Coffee on Cue

AV: In house staff & Events With Amie Microphone

Photographer: In House (Alex De Fazio)

Videographer: Jake Trotman

Toilet Hire: Rent A Bathroom

NSW

Food: Hotdog House

Coffee: Expresso 2 U

AV: Hire Intelligence

Photographer: Vanjon Creative

Videographer: Vanjon Creative

Toilet Hire: Sani Hire

QLD

Food: Flamin Grillaz

Coffee: Brisbane Coffee Catering

AV: TLD

Photographer: Joseph Byford Creative

Videographer: Joseph Byford Creative

Toilet Hire: Event Portables

Food: Rancho Sombrero

Coffee: Hound Espresso

AV: Front Runner AV

Photographer: Perth Video Productions

Videographer: Perth Video Productions

Toilet Hire: Instant Products

THE COST

Total ALL STATES = $29,500

Photos & Imagery: Collection of all 4 States –

Photos provided by Alex De Fazio (VIC), Vanjon Creative (NSW), Joseph Byford Creative (QLD), Perth Video Productions (WA)

THE FEEDBACK

I hired Amie to help manage our presence at trade shows and she’s been an invaluable asset in ensuring that everything runs as smoothly as they possibly can in the unpredictable environment of event management.

Her many years of events experience has allowed her to identify key areas for improvement in our processes and she’s taken the initiative to implement new systems that have drastically improved our company’s organisation and preparation for shows. She’s managed the responsibilities of numerous events, often concurrently, yet consistently delivered exceptional results from the planning to the execution of all of them. I cannot recommend Amie highly enough.

Glen Schoeman

Amie has been an absolute game-changer for our business. Previously, we’ve struggled with organisation and efficiency, but since Amie stepped in as our event coordinator, we’ve seen a remarkable transformation. She has expertly implemented various processes in place such as standard operating procedures, initiated multi-staged pre and post event operational meetings, and introduced effective budgeting strategies, among other improvements. Her professionalism, attention to detail, and organised approach have significantly enhanced our ability to effectively run several events throughout the year. I can’t recommend her highly enough.

David Fromberg